Senior Executive Assistant

About the role

This role supports our two Co-Executive Directors, who manage the rapid scaling of our organization and programs. You’ll be the ‘chief wrangler’ who’ll bring high-level coordination and support to our executive and operations teams.

You’ll need to be a lateral thinker, problem-solver and be super-organised. You’re going to support the Executive Directors to prioritise, prepare and follow-through, so developing a deep understanding of our whole organisation, programs and the context we’re operating in is going make all the difference.

A big part of the job is to steer the Executive Directors away from distractions and help them focus on their highest leverage activities so you’ll need to bring decisive prioritisation and high levels of organization to schedule their time and tasks. You’ll be engaging closely with everyone from board members, philanthropists, business and NGO leaders, as well as staff at all levels within our organisation. You’ll need a penchant for clear, direct communication, an unflappable nature, and the ability to read people and group dynamics.

Key responsibilities

  1. Support the Co-executive directors to manage their workloads, including prioritisation, scheduling and diary management;
  2. Support the Co-Executive Directors to manage correspondence including managing email inboxes, drafting and/or editing memos and reports;
  3. Provide logistical and administrative support for the Co-executive Directors including arranging meetings, workshops and complex travel itineraries;
  4. Provide support to the management team including preparing and organising meetings, developing agendas and managing follow-through;
  5. Provide support in preparing reports and presentations;
  6. Collaborate with and provide support, where required to the Operations administrative, HR and legal functions.
  7. Apply a strategic mindset to all transactions to help us lead the organisation with the greatest impact through supporting and simplifying our workflows by anticipating what’s needed before we do.

Key skills and experience:

  1. At least five years’ experience in a similar or related role managing multiple executives and diverse personalities
  2. An advanced level of organisational and project management skills;
  3. The ability to prioritise decisively and juggle multiple projects and priorities in a flexible, fast-paced environment;
  4. Advanced written and oral communication skills;
  5. Intermediate competence with software and nimble tech solutions;
  6. Exceptional interpersonal communications skills and high-level emotional intelligence;
  7. The ability to understand complex strategic and organisational dynamics;
  8. A passion for action on climate change and a commitment to social justice.

Remuneration

Depending on experience, the salary range for this role is $80,000 to $95,000 plus superannuation.

Benefits and conditions

  • This is a full time position (open to negotiation).
  • Must be based in Australia and have a right to work, preferably based in VIC, office located in Collingwood, Melbourne.
  • Depending on experience (including unpaid and other experiences) and capacity to take on responsibility, the salary range is $80,000 – $95,000 p.a. plus 12.5% superannuation.

How Sunrise supports its staff:

The Sunrise Project is committed to creating a workplace that supports our staff to do their best work and develop professionally. We have the following in place to help us achieve that:

  • Superannuation contribution of 12.5%
  • Four weeks annual leave with leave loading of 17.5%
  • Birthday leave (if it’s your birthday, you get a day off)
  • Cultural leave
  • 12 weeks parental leave after 12 months of service
  • Commitment to supporting to your professional development
  • Access to Employee Assistance Program
  • Coaching and management support with regular 1:1 meetings
  • Performance reviews and feedback to support you and the team to reflect and grow
  • A co-developed initial 3 month work plan to help you hit the ground running and have clarity on your role and responsibilities.
  • Flexible work policy

About us

Driven by a passion to solve the climate crisis, The Sunrise Project is a team of experienced change-makers, researchers and communications professionals with a mission to scale social movements to drive the global transition beyond fossil fuels. With programs and staff in Australia, and affiliated programs and staff in Europe, and the US, we have developed a unique model of grant making and campaigning that supports networks of organisations to drive powerful change towards our mission.

We have a dynamic and nimble organisational culture and we’re serious about supporting our people to thrive. We move fast and leaning into the urgency of the climate challenge.

We believe that a diversity of experiences and perspectives will help us build stronger strategies, teams and movements. We strongly encourage First Nations people, people of colour, people living outside of cities, and people with all kinds of bodies to apply. We are continually working on becoming a better workplace for everyone. You can read our commitment to this work here.

How to apply for this job

To apply for the position, start your application by clicking here.

The application window will close on Friday February 26th at 11:59pm AEDT.